Commons:Wiki Loves Monuments 2015/Organise

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This page explains what local organisers should do to organise Wiki Loves Monuments in their country/area.

Introduction

See also: http://www.wikilovesmonuments.org/contest/

Wiki Loves Monuments is a photo contest in what we ask the public to take photos from local heritage monuments in participating countries, and upload them during the contest to Wikimedia Commons. The photo contest takes place in September, when in many countries activities are organised in and around heritage monuments. The local contest is organised by volunteers from Wikipedia and/or local Wikimedia association.

After the contest period, a local jury judges the participating photos and chooses the 10 best photos of that country/area. At least the number one winner, and mostly more winners, receive a prize, often reached out during a prize ceremony. In some local contests there is an additional special prize category for photos about a certain subject.

The 10 winning photos of a country/area participate in the international round of the photo contest.

Requirements for local teams

Requirements for organising a local Wiki Loves Monuments in your country/area are:

1. You have added your country/area to this page: Commons:Wiki Loves Monuments 2015/Participating countries + provided information how the international team can reach the local team.
2. You have created a website or landing page with the required information, and you added a link to it on Commons:Wiki Loves Monuments 2015/Landing pages.
3. Translations have been provided for the upload wizard on Commons:Wiki Loves Monuments 2015/Upload campaigns.
4. Translations have been provided for the CentralNotice banner on Commons:Wiki Loves Monuments 2015/CentralNotice.
5. You have a jury that judges the photos and selects the 10 winners, and you make the 10 winners known publicly or privately before 1 November 2015, see Commons:Wiki Loves Monuments 2015/Winners.
6. You give one or more winners a prize.

Landing page

As landing page you can create your own website (like www.wikilovesmonuments.xx), a project page on Wikipedia or a project page on Commons (like Commons:Wiki Loves Monuments 2015 in Xxx/Participate).

Requirements for a website or landing page:

1. It contains the contest rules, see below.
2. It contains a link to the international Wiki Loves Monuments website: http://www.wikilovesmonuments.org/
3. It contains a link to one or more of these options:
   1. A link to the upload form of your country/area; and/or
   2. A link to the monument list(s) (with the eligible monuments) that contain a direct upload link; and/or
   3. A map where participants can find a link to start uploading.
4. The website or landing page contains an English page or summary in English for international participants.

The website or landing page must also contain information about the selection of the winners (jury) and the prizes.

• Good example: Commons:Wiki Loves Monuments 2015 in Nepal

Rules for participants

There are a few rules for photos to participate in both the local and the international contest. Every submission should be:

1. Self taken and self uploaded;
2. Uploaded in September 2015 ^{1, 2} and available on Wikimedia Commons;
3. Freely licensed;
4. Contain an identified monument;
5. Participating in a national Wiki Loves Monuments contest.

If your country/area has heritage monuments with unique identifiers (IDs), this identifier must be provided on every participating photo.

Participants can participate in the contest with multiple photos.

To be eligible to win a prize, participants in the contest must provide a way to contact them. It is recommended that the participant has an activated e-mail address in his/her preferences and has the receiving of e-mails enabled.

If no way of contact is provided or known to the organisers, or no reaction is given, the photo(s) stay part of the contest, but the uploader can't win a prize. In case no way of contact has been provided or no reaction is given after contacting, it is up to the local team to decide if a winning photo stays in the top 10 of winning photos or not.

1. - Only with a good reason and agreement of the international team, it is possible for a local team to have a different period than 1 September to 30 September.
2. - The local time in the country counts. If a country is situated in multiple time zones, the contest starts when the first time zone is in 1 September, and ends when the last time zone has left 30 September.

Upload wizard

See also: Commons:Wiki Loves Monuments 2015/Upload campaigns

Wiki Loves Monuments uses a customised version of the upload wizard to have participants upload their photos. By using the customised upload wizard for your country, during the month of September, all uploaded files will contain a template saying that the photo is uploaded as part of Wiki Loves Monuments 2015 and automatically will be added to the category of images in your country.

For countries/areas where heritage monuments have unique identifiers (IDs), the upload wizard will automatically add a template to contain the identifier.

If the local team would like to have a check category added to every uploaded photo, we can have the upload wizard add this category for you.

We will create a customized upload wizard for your local team, but you need to provide some translations and information. See for more information at Commons:Wiki Loves Monuments 2015/Upload campaigns.

CentralNotice banner

See also: Commons:Wiki Loves Monuments 2015/CentralNotice & Commons:Wiki Loves Monuments 2015/Landing pages

To get attention for the photo contest Wiki Loves Monuments, the international team will create a banner that will be shown on top of page on Wikipedia and Wikimedia Commons during the month of September. This banner will link to your website or landing page. The banner will be activated only if you meet the requirements, and have provided a link to the landing page on Commons:Wiki Loves Monuments 2015/Landing pages and translation(s) of the banner text in your local language(s) on Commons:Wiki Loves Monuments 2015/CentralNotice.

We can only activate the banner in time, if you have provided us all the translations and information in time. If provided in time, the banner will be activated in your country within the hour after the start of the contest in your country. (In the IRC channel #wikilovesmonuments at Freenode live status updates will be provided with the start of the contest.)

Jury & winners

See also: Commons:Wiki Loves Monuments 2015/Winners (tracking page) & Wiki Loves Monuments 2015 winners (overview of winning photos)

On 1 October the contest period will be finished, and your local jury will start with judging the photos that have been uploaded. To do this, your jury can choose to use a jury tool as described on Commons:Wiki Loves Monuments 2015/Tools.

The local jury has the full month of October for judging the photos.

On 1 November the international team needs to know which 10 photos are the winners in your country. You can publish the 10 winning photos yourself on Wiki Loves Monuments 2015 winners. If you wish to keep the 10 winning photos secret until a press release, or prize giving ceremony, etc., please send the 10 winning photos to the international team with the date of when they will be published. See for more information at Commons:Wiki Loves Monuments 2015/Winners.

The jury should determine the winners of the contest taking into the consideration the criteria (in no particular order): technical quality (sharpness, use of light, perspective, etc.), originality, and usefulness of the image for Wikipedia.

Lists of monuments

See also: Commons:Wiki Loves Monuments 2015/Lists of monuments

Wiki Loves Monuments has been set-up to have all the cultural heritage monuments in the world visible on Wikipedia and Wikimedia Commons. To provide the public information about the cultural heritage in a country, lists of monuments are created to give an overview of all the monuments in a certain administrative area.

Therefore it is highly recommended to have also list(s) of cultural heritage monuments from your country on Wikipedia. In some countries it takes a lot of time to obtain the information from the cultural heritage register(s) or it takes much time to create the lists on Wikipedia. We recommend to have the lists ready on Wikipedia before the start of the contest, but we understand that this is not always possible.

Before you start with creating lists on Wikipedia, we have some recommendations how this can be done the best. See for more information at Commons:Wiki Loves Monuments 2015/Lists of monuments.

If you have created lists as we recommend, it is possible to automatically add a direct upload link with some information automatically pre-filled in the upload form, so it is easier for participants to upload their photos.

Notes